About This Privacy Notice and PDPA 2010
The Society for the International School of Kuala Lumpur (The International School of Kuala Lumpur), PPM-001-10-15041965 (“the School”) is committed to protecting your privacy and personal data in compliance with the Malaysian Personal Data Protection Act (PDPA) 2010. This Privacy Notice informs you about how we collect and use personal data you provide to the School. The word “You” or any derivation thereof, as used herein refers to the individual who is the subject of the personal data, which may include students and / or parents / legal guardians.
Source of Your Personal Data
Most, if not all, of your personal data is obtained from you (students / parents / legal guardians) directly, either from the following sources or from any other information you have provided and this may include:
In some instances, your personal data may have been obtained from external sources including, but not restricted to the following:
What Personal Data Do We Process?
The School needs to collect and process your child’s and your personal data for various academic, educational and administrative purposes. Generally, the personal data that we collect and process, include but is not restricted to:
Name, identification number (NRIC), personal identifiers, passport number, address, contact numbers, personal / work email address, photos and images, nationality, student’s gender, date of birth, previous qualification, parents’ / guardian’s marital status and employer information, safeguarding / child protection information, emergency contact person(s) details, billing and financial- related information and documents, employment / occupation, children’s native language / level of English knowledge / other languages spoken, information related to the year and the grade for which each child is applying, attendance (such as sessions attended, number of absences, absence reasons and any previous school(s) attended), assessment and attainment information, behavioral information (such as exclusions and any relevant alternative provision put in place), and information from previous teacher(s) references (if applicable) related to the children’s social development, language and mathematical skills or other skills related to previous educational courses.
Please note that to the extent you provide us with personal details of third parties, such as those of your family members, we have assumed that you have obtained their consent for the processing of their personal data by us in accordance with the terms in this Notice.
Sensitive Personal Data
The personal data that we collect and process may include what is defined as ‘sensitive personal data’ under the PDPA and these include, but not restricted to:
Race, religion, records of misconduct and disciplinary action, records of criminal offence, family court orders, biometric data, information related to safeguarding / protection, as well as children’s health and physical condition. For example learning needs and differences, or specific diseases/allergies/food intolerances that require our assistance in terms of organizational facilities and/or our educational support. We will also collect data related to immunizations (vaccinations)
This sensitive information shall be treated carefully by the School and will only be used for specific purposes and disclosed only when strictly necessary.
How Do We Use Our Personal Data?
The purpose for which personal data is collected and further processed includes, but not restricted to the following:
Provision Of Information
The provision of all information requested for in the relevant forms of the School is mandatory, unless specified otherwise, in enabling us to process your application/request and offer our services to you.
Should you fail to provide the said information, the School may be unable to process your request and/or provide you with the relevant services.
Disclosure Of Your Personal Data
The International School of Kuala Lumpur will keep your personal data confidential and disclosure will only be in instances where it is strictly necessary. The School may disclose your information to the categories of parties as listed below (non-exhaustive) which may also include parties outside of Malaysia, strictly on an as needed basis:
Right To Access And Data Subject’s Obligation
You have the right to access and correct your personal data held by the School under the PDPA. We will attempt to keep your records complete, accurate and up-to-date. If you have any reason to believe the records with us are inaccurate, incomplete or not updated, please notify the School in a timely manner. If you wish to request for access to, or to correct the data held by the School, or withdraw your consent to the data processing/use of your personal data by us, please forward your request to the Marketing & Communications team at [email protected].
The International School of Kuala Lumpur reserves the right to charge you an administrative fee for processing any data access request.
Although, we only process your personal data for purposes as stated above, in the event that your personal data is being processed for other purposes, we will seek your consent.
Please know that although it may, in certain instances, be permissible for you to withdraw / limit your consent to the processing of your personal data for certain purposes, if the provision of personal data by you to ISKL is mandatory pursuant to our business requirements, there may be detrimental consequences to your withdrawal of consent. Depending on the situation, ISKL may not be able to provide certain student / parent-related services to you / your child. It may, in certain situations, lead to the disenrollment of your child from ISKL or inability on ISKL’s part to process your application for admission. Further details will be provided as and when applicable.
Any request to exercise your rights shall be administered as per the PDPA. Please be informed that pursuant to the PDPA, your request may be rejected under certain circumstances.
Amendments to This Privacy Notice
The International School of Kuala Lumpur reserves the right to update this Notice from time to time.
Latest update: October 26